24/7 AI intake chat
Qualifies the enquiry in plain language, in English and Spanish, captures consent and the client's account of what happened, and alerts your team with every detail.
Stop losing cases to missed calls and slow follow-up.
GVVA builds AI intake systems for law firms: a 24/7 intake conversation, e-signed retainers, consent-based follow-up of the leads your team couldn't reach, and every case traced back to the ad that produced it. It runs in your own cloud account, so your firm owns it.
24/7Intake that never sends a lead to voicemail
EN / ESBilingual intake, live in production
48hFixed-price proposal
100%Yours: code, data and infrastructure
The intake leak
Most firms lose cases before anyone speaks to the client.
In Clio's 2024 secret-shopper research, only 40% of law firms answered calls from prospective clients.
Source: Clio Legal Trends Report.
Estimated fees lost each month
$30,000
That's about 6.0 signed cases a month walking away. Use your own numbers: the estimate stays in your browser.
Plug the leak
What we build
From first click to signed retainer, without the gaps.
E-signed retainers
Generates the agreement, collects the signature and opens the case in your system, without anyone re-typing.
Lead chase
Re-engages leads marked "no contact" by email, SMS and voice, only with recorded consent, with a person approving before calls go out.
Voice that holds up
Predictable keypad menus instead of improvised AI speech, calls from your own numbers, and recording, transcript and summary attached to every case.
Ad spend to signed case
Server-side conversion events to Meta and source tracking on every lead, so you can see which campaigns produce cases, not just clicks.
Command-center dashboard
Live pipeline, conversion rate, cold-lead alerts and a full history for every lead, in one place.
Own vs rent
A system you own, not another subscription.
| Typical intake subscription | GVVA build | |
|---|---|---|
| Who owns it | The vendor. You rent access. | Your firm: code, data and cloud account. |
| Where data lives | The vendor's systems. | Your own AWS account, in the region you choose (US or London). |
| Fits your process | You adapt to their workflow. | Built around your intake script, practice areas and CRM. |
| Pricing | Per seat or per call, rising with volume. | Fixed project price, hard caps on usage costs. |
| If you leave | History and setup stay behind. | Everything stays with you, documented. |
Due diligence
Built for a firm's compliance questions.
- Vendor vetting. We answer your security questionnaire and put confidentiality and data-processing terms in writing, as professional-conduct guidance on AI tools expects of firms (for example ABA Formal Opinion 512 in the U.S.).
- Calls and texts. Consent recorded and checked before any outreach; instant opt-out; scripts approved by your counsel.
- Recording. Recording disclosures built into the call flow, so you can meet consent rules in states that require every party's agreement.
- UK firms. Deployment in the London region of your own AWS account, with UK GDPR processing terms.
- Human in the loop. The AI drafts and routes; people approve anything that goes to a client.
We build the system; your firm's counsel decides the legal rules it follows. We don't give legal advice.
FAQ
Questions we get
Does this replace our intake staff?
No. It handles the first conversation, the paperwork and the follow-up so your intake team spends its time on qualified, signed-ready clients. Anything the AI is unsure about goes to a person.
Will it work with our case-management software?
We integrate with your case-management or CRM system through its API, so new leads, consent records, signed retainers and call summaries land in the case file automatically. We confirm the integration on the first call.
How do you handle consent for calls and texts?
Consent is captured word for word with a timestamp, stored on the lead, and checked before any call or text goes out. Opt-outs are honoured immediately. Your counsel signs off on scripts and calling rules before anything goes live.
Do you work with UK law firms?
Yes. We work on UK time (Johannesburg is within an hour or two of London) and can deploy the system in your own AWS account in the London region, with data-processing terms agreed in writing.
How long does it take?
Most projects are delivered in 2-6 weeks depending on complexity. A focused first version, such as 24/7 chat intake with e-signed retainers, can go live sooner.
What does it cost?
It depends on what you need, so we quote a fixed price within 48 hours of a short call, with no hidden fees. You own what we build: no per-seat licence, and we set hard caps on any third-party usage costs.
Keep reading
Related
Fixed-price proposal in 48 hours
Find out what your intake is leaking.
Tell Nectar how enquiries reach you today. We come back within 48 hours with a fixed-price plan, and the system you get is yours.